Terms & Conditions

ActionHR Recruitment Platform – Terms and Conditions of Use

Last updated: 28/04/2026

 

1. About this website

This website (the “Website”) is operated by ActionHR, the Human Resources Shared Service for the Royal Borough of Kingston upon Thames and the London Borough of Sutton.

The Website is hosted and powered by Talent on View Ltd trading as Tribepad (“Tribepad”) on behalf of ActionHR.

2. Acceptance of terms

By using this Website and/or applying for a vacancy, you agree to be bound by these Terms and Conditions.

We may update these Terms from time to time. Any changes will be published on this page, and continued use of the Website will be deemed acceptance of those changes.

If you do not agree with these Terms, you should not use the Website.

3. Use of the website

You agree to use this Website only for lawful purposes. You must not:

  • Use the Website in any way that breaches applicable laws or regulations

  • Attempt to gain unauthorised access to the Website or its systems

  • Introduce viruses or malicious material

  • Misuse the Website in any way that could damage, disable or impair it

4. Information on the website

Information published on the Website is provided by ActionHR and, where relevant, participating councils and third parties.

We take reasonable steps to ensure that information is accurate and up to date. However, we do not guarantee its completeness or accuracy and may update content at any time without notice.

You should not rely solely on information on this Website and should verify details where necessary.

5. Disclaimer of liability

The Website is provided on an “as is” basis.

To the extent permitted by law, neither ActionHR nor Tribepad shall be liable for any loss or damage (including indirect or consequential loss) arising from your use of, or inability to use, the Website.

Nothing in these Terms excludes liability where it cannot legally be excluded.

6. Intellectual property

The design and technical infrastructure of the Website is owned by Tribepad.

All content on the Website (including text, branding, and materials) is owned by ActionHR or the relevant council unless otherwise stated.

You may view and print content for personal use only. Any other use, including reproduction or distribution, is prohibited without permission.

7. Links to external websites

This Website may contain links to other websites. We are not responsible for the content, security, or privacy practices of external sites.

8. Privacy and data protection

We are committed to protecting your personal data.

Please refer to our Privacy Notice for details on how your information is collected, used, and stored when using this Website.

9. Registration and user accounts

9.1 Registration

To apply for jobs, you must create an account and provide accurate information.

9.2 Eligibility

You must be aged 16 or over to use this Website and create an account.

9.3 Account security

You are responsible for keeping your login details secure. If you believe your account has been compromised, you must notify us and update your password.

10. Candidate content and applications

By submitting an application or uploading information (e.g. CVs, supporting statements), you:

  • Confirm that the information provided is accurate and truthful

  • Grant ActionHR the right to use this information for recruitment purposes

  • Confirm you have the right to share any information you submit

You must not upload content that:

  • Is false, misleading, or defamatory

  • Infringes intellectual property or privacy rights

  • Contains harmful or malicious material

  • Breaches any law or regulation

We reserve the right to remove any content or suspend accounts where these conditions are not met.

11. Data retention and deletion

Your account and application data will be managed in line with our Privacy Notice, including retention and deletion periods.

12. Suspension and termination

We reserve the right to suspend or terminate your access to the Website without notice if you breach these Terms.

13. Governing law

These Terms are governed by the laws of England and Wales. Any disputes will be subject to the exclusive jurisdiction of the English courts.

 

14. Severability

If any part of these Terms is found to be invalid or unenforceable, the remaining provisions will remain in full force and effect.

15. Contact

If you have any questions about these Terms, please contact:

Email: sla.actionhr@kingston.gov.uk